Business Assistant – English

Description

Our client, a globally recognised energy corporation with a strong international presence, is currently seeking a motivated Business Assistant to join their dynamic, multicultural, and multilingual team in The Hague. 

Job Profile for Business Assistant
Responsibilities will include, but not be limited to:

• Collect, maintain, and analyse HR data, metrics, and KPIs 
• Prepare HR reports, dashboards, and statistics for senior management, audits, and compliance reviews 
• Manage HR systems, particularly SAP SuccessFactors, and maintain data integrity 
• Coordinate domestic and international travel, including flights, accommodation, visas, ground transportation, and itineraries
• Handle travel changes and cancellations within company policy and budget 
• Schedule and coordinate meetings, interviews, and events, including agendas, briefing materials, and logistics 
• Record meeting minutes and track follow-up actions 
• Provide diary management and executive-level support 
• Act as the primary point of contact for stakeholders, and screen and prioritise incoming communications 
• Handle sensitive and confidential information with discretion 
• Manage employee expenses, including submission, approval, and reconciliation 
• Support budget planning, tracking, and cost forecasting 
• Create, manage, and track Purchase Orders, and process and reconcile invoices with Finance and vendors 
• Prepare financial and operational KPIs, and support month-end and ad-hoc reporting 
• Prepare presentations and maintain documentation standards across reports and correspondence

Candidate Profile for Business Assistant

• Must be fluent in English, both written and spoken. Knowledge of Dutch is a plus
• Bachelor’s degree or equivalent professional qualification
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Hands-on experience with HR systems, particularly SAP SuccessFactors, is highly desirable
• Proven experience as a Business Assistant, Executive Assistant, or similar role
• Experience supporting finance activities such as expenses, POs, invoicing, and budget tracking 
• Excellent organisational and time-management skills
• Strong analytical skills with close attention to detail
• Ability to multitask and prioritise effectively under pressure
• Professional, confident verbal and written communication skills
• High level of discretion, confidentiality, and integrity
• Proactive problem-solver with a flexible, can-do approach
• Strong stakeholder management and interpersonal skills

What Our Client Offers

• 24 holidays per annum
• Every 10th day is off
• 13th-month salary
• Subsidised canteen
• Full travel costs reimbursement
• Pension plan
• Health insurance allowance of €70 per month
• Bike lease scheme
• Gym membership
• Global wellbeing support
• Training opportunities