Proposal & Contracts Coordinator – English

Description

Our client is a trusted partner to the life sciences industry, providing expert consulting services that support the development, manufacturing, and commercialisation of biologic therapies. With deep scientific expertise and a practical, results-driven approach, the company helps biotechnology and pharmaceutical organisations overcome complex regulatory, quality, and operational challenges, enabling innovative treatments to reach patients faster. 

They are currently seeking a Proposal & Contracts Coordinator to join their team remotely from anywhere in Bulgaria.

In the role, you will support proposal and contract management, ensuring accurate project setup and data maintenance in Deltek VantagePoint. You will collaborate with cross-functional teams to deliver compliant and accurate commercial documentation and project records.

Job Profile for Proposal & Contracts Coordinator
Responsibilities will include, but not be limited to:

• Coordinate the end-to-end proposal development process, including timelines, content collection, formatting, and submission activities
• Collaborate with internal stakeholders to gather required proposal inputs and ensure alignment with client requirements and compliance standards
• Maintain proposal templates, content libraries, submission records, and related documentation
• Track proposal status and ensure deadlines and deliverables are effectively managed
• Draft, review, and process contracts, amendments, and related commercial documentation
• Coordinate contract approval workflows, signatures, and document management processes
• Monitor contract milestones, renewals, expirations, and contractual obligations
• Set up new projects in Deltek VantagePoint following contract execution, ensuring alignment with approved scopes, budgets, and contract terms
• Maintain accurate project data, including work breakdown structures (WBS), billing terms, rates, and financial information
• Collaborate with Finance and Project Management teams to ensure correct project configuration and revenue tracking
• Update project records following amendments, change orders, and scope changes
• Support project lifecycle management, including project closeout activities
• Ensure data accuracy, compliance with internal controls, and reliable reporting within project systems

Candidate Profile for Proposal & Contracts Coordinator

• Must be fluent in English, both written and spoken 
• Bachelor’s degree in Business Administration, Communications, Finance, or a related field, or equivalent professional experience
• 2–5 years of experience in proposals management, contract administration, project coordination, or a similar role
• Experience supporting proposal development, contract processes, or commercial operations
• Strong organisational skills with the ability to manage multiple deadlines and priorities
• Excellent attention to detail and accuracy when handling documentation and project data
• Strong communication and collaboration skills with the ability to work effectively with cross-functional teams
• Proficiency in Microsoft Office applications, particularly Word and Excel
• Experience with DocuSign and Deltek VantagePoint or similar ERP/project management systems is highly desirable
• Knowledge of contract management processes or relevant certification (e.g., NCMA) is an advantage

What Our Client Offers

• Competitive compensation aligned with your experience and location
• Remote working opportunity within a globally distributed team
• Fast-paced, collaborative, and knowledge-driven work environment
• Opportunity to gain experience working with globally recognised life sciences organisations and to enhance your career development